Fines

This section is intended for working with traffic fines of clients (traffic police in Russia).

At the top of the table there are general control buttons:

• All fines - the button applies only to automatic loading of fines, the procedure is described below.
• Search - search for a specific fine in the list using individual details.
• New fine - adding information about the fine manually.
• Export to Excel - uploading a list of fines into a tabular format.

For clients from Russia, fines are loaded automatically from the traffic police website, provided that this feature is requested via support and the company data and vehicle data are correctly filled in. For other clients, there is the option to add fine information manually.

Automatic fine loading.

For automatic fine loading, the following data must be filled in:

In the company profile, to load fines by TIN (Company settings -> Company tab):

• organizational and legal form of the company
• legal name
• TIN (tax identification number)

In the vehicle card (Characteristics tab):

- the state registration plate of the vehicle (field License plate), strictly in accordance with the input format shown in the example: А123АА01

- the registration certificate number of the vehicle (field Certificate), series and number without spaces: 0123456789

To activate fine loading for a specific vehicle (when the service is connected), click the Activate button in the upper right corner of the vehicle card.

Please note that by default the list shows only fines imposed using automatic violation detection systems, i.e. only those fines imposed on the vehicle owner. Clicking the All fines button displays all fines, including those imposed by a traffic police officer directly on the traffic violator. The company is only responsible for fines imposed on vehicle owners; there is no need to pay attention to fines imposed directly on client violators or to demand their reimbursement from the client. Therefore, use this option only when necessary.

Adding fines manually

This is done using the New fine button. When you click the button, a dialog box for adding a fine appears, where you can enter the necessary details in the appropriate fields. The record is then used to control payment and reimbursement of the fine by the client.

Description of table graph

If there is no monitoring of fines, not all fields described below will be presented.

- Traffic police resolution № – the main identifier of the fine;

- Car – car code in the program; for fines received automatically, linking to the vehicle also occurs automatically;

- Editor – this column contains control buttons:

• Payment of a fine - payment of the fine to the budget from the company cashbox;
• Receipt of funds from the client to pay the fine - reimbursement of the fine by the client to the company cashbox;
• Edit - change information about the fine;
• Download - download the traffic police resolution;
• Sending a notification to a client about a fine - if a violating client is already linked to a fine received, you can send him a notification about a fine “in one click”; by default, the notification is sent by email; if other communication channels are connected (WhatsApp), then you can select the sending method .

- Date of the violation;

- The expiration date of the payment discount is highlighted in red on the last day;

- Traffic rules article that is violated;

- Last name, first name of the client – the offender;

- Booking - booking number during which the violation occurred;

- Amount of fine;

- Revoked – information appears if the fine is disputed in the traffic police and the defendant is replaced from the owner of the car to the actual violator;

- To be paid – the amount of debt for the fine;

- Description - optional additional information about the fine;

- By database – information about the payment in the traffic police database;

- Payment – information about the payment according to the company’s data, the value is entered manually after the fine is paid with the company’s funds;

- Reimbursement – the status of work on reimbursement of expenses for paying a fine, is entered manually depending on the state of affairs regarding reimbursement, please note that the “reimbursed” status is not set after payment to the budget, but only after receipt of money from client.